U. of A. C.E.S. Policy Manual Index

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Policy Manual Index

•	Policy Manual Updates
•	Civil Rights Compliancy
	>	C.E.S.P. 2-1: Nondiscrimination Policy
	>	C.E.S.P. 2-2: All Reasonable Efforts
	>	C.E.S.P. 2-3: Notification to Groups of Nondiscrimination Policy
	>	C.E.S.P. 2-4: Public Notification of Nondiscrimination
	>	C.E.S.P. 2-5: Racial Categories
	>	C.E.S.P. 2-6: Membership Areas for E H C and 4-H Units
	>	C.E.S.P. 2-7: Sexual Harassment
	>	C.E.S.P. 2-8: Complaint Procedures - E.E.O.
	>	C.E.S.P. 2-9: Racial-Ethnic Data Collection
	>	C.E.S.P. 2-10: Record of Clientele Contacts
	>	C.E.S.P. 2-11: Equal Employment Opportunity Plan
	>	C.E.S.P. 2-12: Civil Rights Training
	>	C.E.S.P. 2-13: Major Civil Rights Legislation
	>	C.E.S.P. 2-14: Grievance Procedure
	>	C.E.S.P. 2-15: E.E.O. Counselors
	>	C.E.S.P. 2-16: Annual Certification of Nondiscrimination (E.H.C. and 4-H)
	>	C.E.S.P. 2-17: Posting Requirements
•	Employee Benefits
	>	Fringe Benefits

		>>	C.E.S.P. 3-35: Reduced Tuition Benefits
		>>	C.E.S.P. 8-1: Health Insurance and Life
		>>	Insurance - Federal Employees
		>>	C.E.S.P. 8-2: Health Insurance - Employees on University Appointment Social Security
		>>	C.E.S.P. 8-7: Social Security
		>>	C.E.S.P. 8-9: U.S. Civil Service Retirement System and C.S.R.S. Offset Retirement System Plan
		>>	C.E.S.P. 8-10: University of Arkansas Optional Retirement Plan - Certain Federal Employees
		>>	C.E.S.P. 8-12: University of Arkansas Long Term Disability Insurance
		>>	C.E.S.P. 8-13: University of Arkansas Travel Insurance
		>>	C.E.S.P. 8-15: Life Insurance - Employees on University Appointment
		>>	C.E.S.P. 8-18: Federal Employees Retirement System (F.E.R.S.)
		>>	C.E.S.P. 8-19: Retirement Plans - University Appointed Employees
		>>	C.E.S.P. 8-21: Cafeteria Plan
		>>	C.E.S.P. 8-23: Thrift Savings Plan
		>>	C.E.S.P. 8-24: Dental
		>>	C.E.S.P. 8-25: Cooperative Extension Federal Credit Union
		>>	C.E.S.P. 8-26: Cooperative Extension Worker's Protective Association
		>>	C.E.S.P. 8-27: Parking Fees
		>>	C.E.S.P. 8-40: University of Arkansas Cooperative Extension Professional Memberships
	>	Leave and Holidays
		>>	C.E.S.P. 7-4: Annual Leave - Extension Personnel
		>>	C.E.S.P. 7-5: Annual Leave Used for Study
		>>	C.E.S.P. 7-6: Leave Without Pay (L.W.O.P.)
		>>	C.E.S.P. 7-7: Sick Leave - Extension Personnel
		>>	C.E.S.P. 7-8: Catastrophic Leave Bank Program
		>>	C.E.S.P. 7-10: Jury of Witness Leave
		>>	C.E.S.P. 7-11: Inclement Weather Leave
		>>	C.E.S.P. 7-12: Military Leave
		>>	C.E.S.P. 7-13: Maternity Leave
		>>	C.E.S.P. 7-14: Children’s Educational Activity Leave
		>>	C.E.S.P. 7-18: Family Medical Leave
		>>	C.E.S.P. 7-20: Holidays
		>>	C.E.S.P. 7-22: Leave for Study

•	History
•	Legislative
•	Organizational Chart (pdf)
•	Personnel
	>	C.E.S.P. 1-62: Hiring Policies
		>>	Nondiscrimination
		>>	Special Assistance
		>>	Eligibility for Employment
		>>	Minimum Age Requirements
		>>	Employment Relatives
		>>	Veteran's Preference
		>>	Employment Requirements for County Extension Agents
		>>	Employment by Two State Agencies
		>>	Job Classification
		>>	Utilizing Provisional Positions
		>>	Position Vacancy Announcements
		>>	Pre-employment Data Sheet
		>>	Reference Letters for Applicants
		>>	Search and Screening Committees
		>>	Employment Testing
		>>	Justification of Personnel Action
		>>	Proposed Appointment Salary and Rank Approval
		>>	New Hire Documents
		>>	Applications for Employment
		>>	Ineligible for Promotion/Transfer
		>>	Employment Checklist
	>	Employment Policies
		>>	Division of Agriculture Outside Employment of Faculty and Administrative Staff Members - PMGS 95-3
		>>	C.E.S.P. 1-9: Political Activity
		>>	C.E.S.P. 1-18: Employment Reference
		>>	C.E.S.P. 1-32: County Extension Agents and Interns - Compensation
		>>	C.E.S.P. 1-36: Position Descriptions
		>>	C.E.S.P. 1-40: Viewing Personnel Files
		>>	C.E.S.P. 1-42: Drug Free Work Place
		>>	C.E.S.P. 1-73: University of Arkansas Vehicle Safety Program
	>	Performance Policies
		>>	C.E.S.P. 1-8: Employee Disciplinary Actions
		>>	C.E.S.P. 1-11: Introduction Period for New Employees
		>>	C.E.S.P. 1-14: Termination - Job Abandonment
		>>	C.E.S.P. 1-15: Termination
		>>	C.E.S.P. 1-29: Salary Adjustment - Split Appointment
		>>	C.E.S.P. 1-30: Division of Agriculture Policy on Split Appointments
		>>	C.E.S.P. 1-38: Salary Increases - Advance Degrees
		>>	C.E.S.P. 12-3: Salary Schedule
	>	Annual Performance Evaluation
		>>	C.E.S.P. 1-19: Classified Employees
		>>	C.E.S.P. 1-63: Annual Performance Evaluation County Extension Agents
		>>	C.E.S.P. 1-65: Personnel Non-Tenure Track Faculty Annual Performance Evaluation Effective 2007 and the Faculty Performance Measures - Definitions
		>>	C.E.S.P. 1-66: Program Assistants
		>>	C.E.S.P. 1-70: Extension
		>>	Project/Program Support Professionals
		>>	C.E.S.P. 1-71: Administrators, Senior Project/Program Directors, Associate District Directors
		>>
		>>	Division of Agriculture Non-Classified Support/Program Personnel
	>	Employee Promotion/Career Review
		>>	C.E.S.P. 1-68: Extension Project/Program Support Professionals
		>>	C.E.S.P. 1-69: County Extension Agents
		>>	Division of Agriculture Non-Tenure Track Faculty
		>>	Division of Agriculture Non-Classified Support/Program Personnel
	>	C.E.S.P. 1-36: Position Descriptions Policy
	>	Position Descriptions
		>>	C.E.S.P. 12-1: County Extension Agent 4-H
		>>	C.E.S.P. 12-4: Communications Assistant Coordinator
		>>	C.E.S.P. 12-5: Director Information Technology
		>>	C.E.S.P. 12-6: Maintenance Supervisor C.A. Vines Arkansas 4-H Center
		>>	C.E.S.P. 12-7: Operations Manager C.A. Vines Arkansas 4-H Center
		>>	C.E.S.P. 12-8: Custodial Supervisor II (Grade 8)
		>>	C.E.S.P. 12-9: Custodial Worker I (Grade 3)
		>>	C.E.S.P. 12-10: Director of Communications and Marketing
		>>	C.E.S.P. 12-11: Director of Human Resources and Program Compliance
		>>	C.E.S.P. 12-12: Director of Physical Plant
		>>	C.E.S.P. 12-13: Director of Staff and Leadership Development
		>>	C.E.S.P. 12-14: District Director
		>>	C.E.S.P. 12-15: Employment Manager
		>>	C.E.S.P. 12-20: Extension Specialist (Subject Matter)
		>>	C.E.S.P. 12-22: Extension Specialist Assistant (Grade 13)
		>>	C.E.S.P. 12-23: Grants Officer
		>>	C.E.S.P. 12-24: Grounds and Maintenance Assistant
		>>	C.E.S.P. 12-25: Instructional Design Specialist, Distance Education
		>>	C.E.S.P. 12-26: Landscape supervisor I (Grade 15)
		>>	C.E.S.P. 12-27: Livestock News Reporter (Grade 15)
		>>	C.E.S.P. 12-28: Maintenance Technician
		>>	C.E.S.P. 12-29: Maintenance Worker II (Grade 5)
		>>	C.E.S.P. 12-30: Payroll Services Specialist (Grade 18)
		>>	C.E.S.P. 12-31: Personnel Assistant II
		>>	C.E.S.P. 12-32: Plant Maintenance Supervisor (Grade 18)
		>>	C.E.S.P. 12-33: Plant Warehouse Assistant Foreman
		>>	C.E.S.P. 12-34: Printer I (Grade 13)
		>>	C.E.S.P. 12-35: Printer II (Grade 16)
		>>	C.E.S.P. 12-36: Print Shop Manager (Grade 20)
		>>	C.E.S.P. 12-37: Program Assistant - Family (E.F.N.E.P.)
		>>	C.E.S.P. 12-40: Secretary I (Grade 11)
		>>	C.E.S.P. 12-41: Secretary II (Grade 13)
		>>	C.E.S.P. 12-42: Section Leader
		>>	C.E.S.P. 12-44: Shipping and Receiving Clerk (Grade 11)
		>>	C.E.S.P. 12-46: 4-H Center Director C.A. Vines Arkansas 4-H Center
		>>	C.E.S.P. 12-47: Clerical Assistant (Grade 10)
		>>	C.E.S.P. 12-48: Accounting Technician I (Grade 12)
		>>	C.E.S.P. 12-49: Accounting Technician II (Grade 15)
		>>	C.E.S.P. 12-50: Administrative Secretary (Grade 14)
		>>	C.E.S.P. 12-51: Administrative Office Supervisor (Grade 15)
		>>	C.E.S.P. 12-52: Administrative Assistant I (Grade 15)
		>>	C.E.S.P. 12-53: Administrative Assistant II (Grade 17)
		>>	C.E.S.P. 12-55: Agricultural Technician
		>>	C.E.S.P. 12-56: Campus Postmaster
		>>	C.E.S.P. 12-57: 4-H Event Coordinator
		>>	C.E.S.P. 12-58: Associate Director of Physical Plant
		>>	C.E.S.P. 12-59: Assistant Director Physical Plant
		>>	C.E.S.P. 12-60: Assistant Director - Family and Consumer Sciences
		>>	C.E.S.P. 12-61: Associate for Administration
		>>	C.E.S.P. 12-62: Facilities Maintenance Supervisor
		>>	C.E.S.P. 12-63: Assistant Director Agriculture and Natural Resources
		>>	C.E.S.P. 12-64: Associate Director - Finance and Administration
		>>	C.E.S.P. 12-65: Associate Vice President for Agriculture - Extension
		>>	C.E.S.P. 12-66: Assistant Director - 4-H Youth Development
		>>	C.E.S.P. 12-67: Associate District Director
		>>	C.E.S.P. 12-68: Director of Financial Services
		>>	C.E.S.P. 12-69: County Extension Agent - Family and Consumer Sciences
		>>	C.E.S.P. 12-70: County Extension Agent - Agriculture
		>>	C.E.S.P. 12-71: County Extension Agent - Staff Chair
		>>	C.E.S.P. 12-73: Benefits Manager
		>>	C.E.S.P. 12-75: 4-H Program Assistant - Youth
		>>	C.E.S.P. 12-76: Associate Director - Programs
		>>	C.E.S.P. 12-77: Director of Printing Services
		>>	C.E.S.P. 12-78: Director - Public Policy Center
		>>	C.E.S.P. 12-79: Assistant Director - Community and Economic Development
		>>	C.E.S.P. 12-80: Associate Department Head
		>>	C.E.S.P. 12-97: Food Service Manager C.A. Vines Arkansas 4-H Center
		>>	C.E.S.P. 12-98: Extension Intern
		>>	C.E.S.P. 12-99: Communications Assistant
	>	C.E.S.P. 1-13: Career Service Retirement: Emeritus Status for Retirees
	>	Awards
		>>	C.E.S.P. 1-39: Career Service Recognition
		>>	C.E.S.P. 1-56: Outstanding Alumnus Award
		>>	C.E.S.P. 1-57: Classified Support Personnel Award
		>>	C.E.S.P. 1-58: John W. White Outstanding Extension State Faculty Award
		>>	C.E.S.P. 1-59: John W. White Outstanding County Extension Educator Award
		>>	C.E.S.P. 1-60: John W. White Outstanding Extension Team Award
		>>	C.E.S.P. 1-61: Non-Classified Support Personnel Award
		>>	C.E.S.P. 1-67: Employee of the Quarter Award
		>>	C.E.S.P. 1-74: Extension Excellence Awards Program
		>>	C.E.S.P. 12-2: Length of Service Awards
•	Program Management
	>	C.E.S.P. 3-4: Arkansas 4-H Foundation, Inc.
	>	C.E.S.P. 3-9: County Extension Councils
	>	C.E.S.P. 3-18: Sale of Commodities
	>	C.E.S.P. 3-19: Recognizing Child Abuse
	>	C.E.S.P. 3-21: Youth Protection Program
	>	C.E.S.P. 3-31: Grant Administration
	>	C.E.S.P. 3-37: Survey Authorizations
	>	C.E.S.P. 3-38: Volunteer Liability Protection
	>	C.E.S.P. 3-40: Release and Waiver of Liability
	>	C.E.S.P. 3-42: Memorandums of Agreement/Interagency Agreements/Contracts
	>	C.E.S.P. 3-44: Grant Reward Plans
	>	Arkansas 4-H State Policy On-line
	>	C.E.S.P. 4-21: Multi-Party Telephone Conferences
	>	C.E.S.P. 4-22: Inward Watts Lines
	>	C.E.S.P. 6-2: Trip Insurance
•	System Management
	>	General
		>>	C.E.S.P. 3-5: Alternative Work Arrangements
			C.E.S.P. 3-22: Communications
			C.E.S.P. 3-25: Secretarial Assistance & Other Organizations
			C.E.S.P. 3-32: Consulting
			C.E.S.P. 3-33: Employee Liability Protection
			C.E.S.P. 3-39: Use of Professional Designations and Academic Degrees
	>	Financial Guidelines
		>>	C.E.S.P. 15-1: Guidelines for County Financial Operations for Master Gardener Groups
		>>	C.E.S.P. 15-2: Guidelines for County Financial Operations for Extension Homemakers Councils, Clubs, and Groups
		>>	C.E.S.P. 15-3: Managing County Financial Transactions
		>>	C.E.S.P. 5-4: Financial Guidelines for County Financial Operation 4-H Foundations, Clubs, Groups
	>	Distribution
		>>	C.E.S.P. 11-6: Postage Guidelines
		>>	C.E.S.P. 11-7: County Office Bulk Rate Mail Usage
		>>	C.E.S.P. 11-8: Postal Center Procedures
		>>	C.E.S.P. 11-9: Mailing List Revision
		>>	C.E.S.P. 11-11: File Copy Distribution - State Office
	>	Office Management
		>>	C.E.S.P. 3-12: Emergency Procedures
		>>	C.E.S.P. 3-15: Operating Policies for State Extension Office Complex
		>>	C.E.S.P. 3-36: Freedom of Information Reproduction of Materials
		>>	C.E.S.P. 4-1: Work Week and Office Hours
		>>	C.E.S.P. 4-2: Office Signs - County Extension Office
		>>	C.E.S.P. 4-3: Smoking and tobacco use in the Office
		>>	C.E.S.P. 4-4: Filing System - County Extension Office
		>>	C.E.S.P. 4-5: Keys, Security Cards - State Office
		>>	C.E.S.P. 4-6: Office Dress and Grooming
		>>	C.E.S.P. 4-7: Office Management - County Extension Office
		>>	C.E.S.P. 4-10: Personal Phone Calls
		>>	C.E.S.P. 4-14: Official Clock - State Office
		>>	C.E.S.P. 4-16: Office Closing - Inclement Weather
		>>	C.E.S.P. 4-19: Computer and Network Use
		>>	C.E.S.P. 4-23: Collect Calls
		>>	C.E.S.P. 4-25: E-mail
		>>	C.E.S.P. 5-1: Identification, Affirmative Action Statement and Distribution of Extension Produced Materials
		>>	C.E.S.P. 5-3: Use of Extension Copiers
		>>	C.E.S.P. 5-4: Cash Receipting Procedures
	>	Payroll and Finance
		>>	C.E.S.P. 3-1: Compensation of Overtime
		>>	C.E.S.P. 3-2: Payroll Schedule
		>>	C.E.S.P. 3-17: Workman's Compensation Notice
		>>	C.E.S.P. 3-20: Monthly Certificate of Service
		>>	C.E.S.P. 3-27: Moving Expenses
		>>	C.E.S.P. 3-29: Monthly Activity Report
		>>	C.E.S.P. 9-2: Federal Funds
		>>	C.E.S.P. 9-3: Handling Funds
		>>	C.E.S.P. 9-4: Hourly Payrolls
		>>	C.E.S.P. 9-6: Settlement of Employee Accounts
		>>	C.E.S.P. 9-8: Garnishments and Salary Liens
		>>	C.E.S.P. 9-27: County Extension Funds
		>>	C.E.S.P. 14-1: Budget Carry Over of Unrestricted Funds for F.Y.04 and After
	>	Telecommunications
		>>	A.T.&T. Wireless Management
		>>	C.E.S.P. 11-12: Scheduling Audio Conferences
		>>	C.E.S.P. 11-1: Scheduling Compressed Video Conferences
		>>	C.E.S.P. 11-2: Division of Agriculture Compressed Video Sites
		>>	C.E.S.P. 11-4: Audix Mail: Voice Mail Guidelines for State Office Staff
	>	Equipment and Supplies
		>>	C.E.S.P. 3-26: Forms and Template Management
		>>	C.E.S.P. 9-10: Vendor Rebates
		>>	C.E.S.P. 10-1: Reimbursement for Demonstration Materials
		>>	C.E.S.P. 10-3: Ordering Office Supplies
		>>	C.E.S.P. 10-4: Film Processing
		>>	C.E.S.P. 10-6: Returning State Office Equipment
		>>	C.E.S.P. 10-7: Purchase Request
		>>	C.E.S.P. 10-8: Requesting Visual Aids
		>>	C.E.S.P. 10-9: Maintaining Equipment - Inventory
	>	Publications
		>>	C.E.S.P. 3-13: Distribution of Publications
			C.E.S.P. 3-14: Print-On-Demand
			C.E.S.P. 3-44: 1862/1890 Publications
			C.E.S.P. 3-44: Procedure for Authorship Credit
			C.E.S.P. 10-5: Ordering Publications
	>	Travel
		>>	C.E.S.P. 6-1: Travel Regulations
		>>	C.E.S.P. 6-3: Out-of-State Travel
		>>	C.E.S.P. 6-6: Foreign Travel
		>>	C.E.S.P. 6-7: Travel to District and State Fairs
		>>	C.E.S.P. 6-8: Travel Itineraries
		>>	C.E.S.P. 6-11: Travel Expenses - Non-Extension Employees Guests and Prospective
		>>	C.E.S.P. 6-12: Travel Advances
		>>	C.E.S.P. 6-13: Extension Vehicles
		>>	C.E.S.P. 6-14: Highway Mileage Chart
		>>	C.E.S.P. 6-15: Extension State Vicinity Mileage
		>>	C.E.S.P. 6-16: Extension Little Rock Vicinity Mileage
	>	C.E.S.P. 1-55: Printing from Policy Guide
•	Templates
	>	Template Categories
		>>	A.F.F.A.C.T.	Affirmative Action
		>>	A.G.D.E.V.	Agricultural Development Council
		>>	A.G.R.I.	Agricultural & Natural Resources
		>>	D.I.V.A.G.R.	Division of Agriculture
		>>	E.B.E.N.	Employee Benefits
		>>	E.E.V.A.L.	Employee Performance Evaluations
		>>	E.H.I.R.E.	Employee Hiring
		>>	E.P.E.R.S.	Employee Personnel General
		>>	E.V.A.C.	Position Vacancy Announcements
		>>	F.C.S.	Family and Consumer Science
		>>	FINANCE	Finance
		>>	F.Y.4. - H	4-H and Youth
		>>	M.IS.C.	Miscellaneous
		>>	MONTHLY	Monthly Reporting
		>>	POSTAGE	Postage
		>>	P.U.R.C.H.	Purchasing
		>>	T.R.A.V.	Travel
	>	Template Updates

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