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Policy Manual Index

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• Policy Manual Updates
• Civil Rights Compliancy
  > C.E.S.P. 2-1: Nondiscrimination Policy
  > C.E.S.P. 2-2: All Reasonable Efforts
  > C.E.S.P. 2-3: Notification to Groups of Nondiscrimination Policy
  > C.E.S.P. 2-4: Public Notification of Nondiscrimination
  > C.E.S.P. 2-5: Racial Categories
  > C.E.S.P. 2-6: Membership Areas for E H C and 4-H Units
  > C.E.S.P. 2-7: Sexual Harassment
  > C.E.S.P. 2-8: Complaint Procedures - E.E.O.
  > C.E.S.P. 2-9: Racial-Ethnic Data Collection
  > C.E.S.P. 2-10: Record of Clientele Contacts
  > C.E.S.P. 2-11: Equal Employment Opportunity Plan
  > C.E.S.P. 2-12: Civil Rights Training
  > C.E.S.P. 2-13: Major Civil Rights Legislation
  > PMGS-09-2  Employee Grievance Policy and Procedure
  > C.E.S.P. 2-15: E.E.O. Counselors
  > C.E.S.P. 2-16: Annual Certification of Nondiscrimination (E.H.C. and 4-H)
  > C.E.S.P. 2-17: Posting Requirements
•   Employee Benefits
  > Fringe Benefits
    >> C.E.S.P. 3-35: Reduced Tuition Benefits
    >> C.E.S.P. 8-1: Health Insurance and Life Insurance - Federal Employees
    >> C.E.S.P. 8-2: Health Insurance - Employees on University Appointment Social Security
    >> C.E.S.P. 8-7: Social Security
    >> C.E.S.P. 8-9: U.S. Civil Service Retirement System and C.S.R.S. Offset Retirement System Plan
    >> C.E.S.P. 8-10: University of Arkansas Optional Retirement Plan - Certain Federal Employees
    >> C.E.S.P. 8-12: University of Arkansas Long Term Disability Insurance
    >> C.E.S.P. 8-13: University of Arkansas Travel Insurance
    >> C.E.S.P. 8-15: Life Insurance - Employees on University Appointment
    >> C.E.S.P. 8-18: Federal Employees Retirement System (F.E.R.S.)
    >> C.E.S.P. 8-19: Retirement Plans - University Appointed Employees
    >> C.E.S.P. 8-21: Cafeteria Plan
    >> C.E.S.P. 8-23: Thrift Savings Plan
    >> C.E.S.P. 8-24: Dental
    >> C.E.S.P. 8-25: Cooperative Extension Federal Credit Union
    >> C.E.S.P. 8-26: Cooperative Extension Worker's Protective Association
    >> C.E.S.P. 8-27: Parking Fees
    >> C.E.S.P. 8-30: Retirement Receptions and Gifts
    >> C.E.S.P. 8-40: University of Arkansas Cooperative Extension Professional Memberships
  > Leave and Holidays
    >> C.E.S.P. 7-4: Annual Leave & Annual Leave Used for Study
    >> C.E.S.P. 7-6: Leave Without Pay (L.W.O.P.)
    >> C.E.S.P. 7-7: Sick Leave
    >> C.E.S.P. 7-8: Catastrophic Leave Bank Program
    >> C.E.S.P. 7-10: Jury of Witness Leave
    >> C.E.S.P. 7-11: Emergency Paid Leave
    >> C.E.S.P. 7-12: Military Leave
    >> C.E.S.P. 7-13: Maternity Leave
    >> C.E.S.P. 7-14: Children’s Educational Activity Leave
    >> C.E.S.P. 7-18: Family Medical Leave
    >> C.E.S.P. 7-20: Holidays
    >> C.E.S.P. 7-22: Leave for Study
• History
• Legislative
• Personnel
  > Hiring Policies
    I. General Guidelines
      Nondiscrimination
      Eligibility for Employment
      Minimum Age Requirements
      Employment of Relatives
      Veteran’s Preference
      Employment by Two State Agencies
    II. Definitions of Title and Rank
      A. Program Position Appointments
        1. County Extension Agent
        2. Academic Faculty
        3. Program Associate
        4. Program Technician
      B. Support Services Position Appointments
        1. Senior Project/Program Director
        2. Project/Program Director, Manager, or Specialist
      C. Classified Position Appointments
    III. Position Descriptions
    IV. Utilizing Provisional Positions
    V. County Extension Agent Position Vacancies
      A. Criteria for Determining Level of Experience
      B. Employment Requirements for County Extension Agents
        1. Education
        2. Residence
        3. Home County
        4. Interns
      C. County Employment Ratio: Non-classified to Secretarial Staff
    VI. Job Postings
        Requesting and Posting Position Vacancies
        Length of Announcement
        Applications
    VII. Letters of Recommendation or Reference Forms
    VIII. Interviews
        Former State Service
        Helpful Interviewing Tips
    IX. Search and Screening Committees
    X. Non-Classified Salary and Rank Approval at Appointment
    XI. Justification of Personnel Action
    XII. Verbal and Written Offer
    XIII. Appointment
        Prior to Appointment Date
        Employee's First Day of Work
    XIV. Probationary Period for New Employees
    XV. Ineligible for Promotion/Transfer
    XVI. Required New Hire Documents
    XVII. Seasonal/Temporary and Work Only When Needed (WOWN) Positions
  > Employment Policies
    >> Division of Agriculture Outside Employment of Faculty and Administrative Staff Members - PMGS 95-3
    >> C.E.S.P. 1-9: Political Activity
    >> C.E.S.P. 1-18: Employment Reference
    >> C.E.S.P. 1-19: Position/Salary Review
    >> C.E.S.P. 1-32: County Extension Agents and Interns - Compensation
    >> C.E.S.P. 1-40: Viewing Personnel Files
    >> C.E.S.P. 1-42: Drug Free Work Place
    >> C.E.S.P. 1-73: University of Arkansas Vehicle Safety Program
    >> C.E.S.P. 12-3: Temporary Position Pay Rates
    >> C.E.S.P. 12-4: State Pay Plan - Classified Positions
  > Performance Policies
    >> C.E.S.P. 1-8: Employee Disciplinary Actions
    >> C.E.S.P. 1-11: Introduction Period for New Employees
    >> C.E.S.P. 1-14: Termination - Job Abandonment
    >> C.E.S.P. 1-15: Termination
    >> C.E.S.P. 1-29: Salary Adjustment - Split Appointment
    >> C.E.S.P. 1-30: Division of Agriculture Policy on Split Appointments
    >> C.E.S.P. 1-38: Salary Increases - Advance Degrees
  > Annual Performance Evaluation
    >> C.E.S.P. 1-63: Annual Performance Evaluation County Extension Agents
    >> PMGS-07-2: Personnel Non-Tenure Track Faculty Annual Performance Evaluation Effective 2007 and the Faculty Performance Measures - Definitions
    >> PMGS-08-1: Program Assistants and other Classified Employees
    >> C.E.S.P. 1-70: Extension Project/Program Support Professionals
    >> C.E.S.P. 1-71: Administrators, Senior Project/Program Directors, Associate District Directors
    >> PMGS-03-2: Division of Agriculture Non-Classified Support/Program Personnel Annual Performance Review
    >> PMGS-08-1.5, Classified Performance Evaluation Appeals Procedure
    >> PMGS-08-1.6, Non-Classified Performance Evaluation Appeals Procedure
  > Employee Promotion/Career Review
    >> C.E.S.P. 1-68: Extension Project/Program Support Professionals
    >> C.E.S.P. 1-69: County Extension Agents
    >> PMGS-07-2: Division of Agriculture Non-Tenure Track Faculty
    >> PMGS-03-2: Division of Agriculture Non-Classified Support/Program Personnel
  > C.E.S.P. 1-13: Career Service Retirement: Emeritus Status for Retirees
  > Awards
    >> C.E.S.P. 1-39: Career Service Recognition
    >> PMGM-97-1: Outstanding Alumnus Award
    >> PMGS-99-2: Classified Support Personnel Award
    >> PMGM-97-1: John W. White Outstanding Extension State Faculty Award
    >> C.E.S.P. 1-59: John W. White Outstanding County Extension Educator Award
    >> PMGM-97-1: John W. White Outstanding Team Award
    >> PMGS-98-1: Non-Classified Support Personnel Award
    >> C.E.S.P. 1-67: Employee of the Quarter Award
    >> C.E.S.P. 1-74: Extension Excellence Awards Program
    >> C.E.S.P. 12-2: Length of Service Awards
• Program Management
  > C.E.S.P. 3-4: Arkansas 4-H Foundation, Inc.
  > C.E.S.P. 3-9: County Extension Councils
  > C.E.S.P. 3-18: Sale of Commodities
  > C.E.S.P. 3-19: Recognizing Child Abuse
  > C.E.S.P. 3-21: Youth Protection Program
  > C.E.S.P. 3-31: Grant Administration
  > C.E.S.P. 3-37: Survey Authorizations
  > C.E.S.P. 3-38: Volunteer Liability Protection
  > C.E.S.P. 3-40: Release and Waiver of Liability
  > C.E.S.P. 3-42: Memorandums of Agreement/Interagency Agreements/Contracts
  > C.E.S.P. 3-44: Grant Reward Plans
  > Arkansas 4-H State Policy On-line
  > C.E.S.P. 4-22: Inward Watts Lines
  > C.E.S.P. 6-2: Trip Insurance
• System Management
  > General
    >> C.E.S.P. 3-22: Communications
    >> C.E.S.P. 3-25: Secretarial Assistance & Other Organizations
    >> C.E.S.P. 3-32: Consulting
    >> C.E.S.P. 3-33: Employee Liability Protection
    >> C.E.S.P. 3-39: Use of Professional Designations and Academic Degrees
  > Financial Guidelines
    >> C.E.S.P. 15-1: Guidelines for County Financial Operations for Master Gardener Groups
    >> C.E.S.P. 15-2: Guidelines for County Financial Operations for Extension Homemakers Councils, Clubs, and Groups
    >> C.E.S.P. 15-3: Managing County Financial Transactions
  > Distribution
    >> C.E.S.P. 11-6: Postage Guidelines
    >> C.E.S.P. 11-7: County Office Bulk Rate Mail Usage
    >> C.E.S.P. 11-8: Postal Center Procedures
    >> C.E.S.P. 11-9: Mailing List Revision
    >> C.E.S.P. 11-11: File Copy Distribution - State Office
  > Office Management
    >> C.E.S.P. 3-12: Emergency Procedures Extension State Office Complex
    >> C.E.S.P. 3-14: Emergency Procedures County Extension Office
    >> C.E.S.P. 3-15: Operating Policies for State Extension Office Complex
    >> C.E.S.P. 4-1: Work Week and Office Hours
    >> C.E.S.P. 4-2: Office Signs - County Extension Office
    >> C.E.S.P. 4-3: Smoking and tobacco use in the Office
    >> C.E.S.P. 4-4: Filing System - County Extension Office
    >> C.E.S.P. 4-5: Keys, Security Cards - State Office
    >> C.E.S.P. 4-7: Office Management - County Extension Office
    >> C.E.S.P. 4-11: Employee Conduct
    >> C.E.S.P. 4-14: Official Clock - State Office
    >> C.E.S.P. 4-16: Inclement Weather & Office Closing
    >> C.E.S.P. 4-19: Computer and Network Use
    >> C.E.S.P. 4-23: Collect Calls
    >> C.E.S.P. 4-25: E-mail
    >> C.E.S.P. 5-1: Identification, Affirmative Action Statement and Distribution of Extension Produced Materials
    >> C.E.S.P. 5-3: Use of Extension Copiers
    >> C.E.S.P. 5-4: Cash Receipting Procedures
  > Payroll and Finance
    >> C.E.S.P. 3-1: Compensation of Overtime
    >> C.E.S.P. 3-2: Payroll Schedule
    >> C.E.S.P. 3-17: Workman's Compensation Notice
    >> C.E.S.P. 3-20: Monthly Certificate of Service
    >> C.E.S.P. 3-27: Moving Expenses
    >> C.E.S.P. 3-29: Monthly Activity Report
    >> C.E.S.P. 9-2: Federal Funds
    >> C.E.S.P. 9-3: Handling Funds
    >> C.E.S.P. 9-6: Settlement of Employee Accounts
    >> C.E.S.P. 9-8: Garnishments and Salary Liens
    >> C.E.S.P. 9-27: County Extension Funds
    >> C.E.S.P. 14-1: Budget Carry Over of Unrestricted Funds for F.Y.04 and After
  > Telecommunications
    >> A.T.&T. Wireless Management
    >> C.E.S.P. 11-1: Scheduling Compressed Video Conferences
    >> C.E.S.P. 11-4: Audix Mail: Voice Mail Guidelines for State Office Staff
  > Equipment and Supplies
    >> C.E.S.P. 3-26: Forms and Template Management
    >> C.E.S.P. 9-10: Vendor Rebates
    >> C.E.S.P. 10-1: Reimbursement for Demonstration Materials
    >> C.E.S.P. 10-3: Ordering Office Supplies
    >> C.E.S.P. 10-6: Returning State Office Equipment
    >> C.E.S.P. 10-7: Purchase Request
    >> C.E.S.P. 10-9: Maintaining Equipment - Inventory
  > Publications
    >> C.E.S.P. 3-13: Distribution of Publications
    >> C.E.S.P. 3-14: Print-On-Demand
    >> C.E.S.P. 3-44: 1862/1890 Publications
    >> C.E.S.P. 3-44: Procedure for Authorship Credit
    >> C.E.S.P. 10-5: Ordering Publications
  > Travel
    >> PMGS 12-1: Travel Regulations
    >> C.E.S.P. 6-3: Out-of-State Travel
    >> C.E.S.P. 6-6: Foreign Travel
    >> C.E.S.P. 6-7: Travel to District and State Fairs
    >> C.E.S.P. 6-8: Travel Itineraries
    >> C.E.S.P. 6-11: Travel Expenses - Non-Extension Employees Guests and Prospective
    >> C.E.S.P. 6-12: Travel Advances
    >> C.E.S.P. 6-13: Extension Vehicles
    >> C.E.S.P. 6-14: Highway Mileage Chart
    >> C.E.S.P. 6-15: Extension State Vicinity Mileage
    >> C.E.S.P. 6-16: Extension Little Rock Vicinity Mileage
  > C.E.S.P. 1-55: Printing from Policy Guide
• Templates
  > Template Categories
    >> A.F.F.A.C.T. Affirmative Action  
    >> A.G.D.E.V. Agricultural Development Council  
    >> A.G.R.I. Agricultural & Natural Resources  
    >> D.I.V.A.G.R. Division of Agriculture  
    >> E.B.E.N. Employee Benefits  
    >> E.E.V.A.L. Employee Performance Evaluations  
    >> E.H.I.R.E. Employee Hiring  
    >> E.P.E.R.S. Employee Personnel General  
    >> E.V.A.C. Position Vacancy Announcements  
    >> F.C.S. Family and Consumer Science  
    >> FINANCE Finance  
    >> F.Y.4. - H 4-H and Youth  
    >> M.IS.C. Miscellaneous  
    >> MONTHLY Monthly Reporting  
    >> POSTAGE Postage  
    >> P.U.R.C.H. Purchasing  
    >> T.R.A.V. Travel  
  > Template Updates

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Division of Agriculture
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