Personnel
Position Descriptions
Communications Assistant Coordinator
Policy Number: C.E.S.P. 12-4
Date Revised: 5-14-2001
Supersedes: 4-1-1999 |
Nature and Purpose
The Communications Assistant Coordinator is a staff member of the Cooperative Extension
Service, University of Arkansas.
The Communications Assistant Coordinator is a position that involves supervision of the
four Communications Assistants in publications production and development.
Major Duties and Responsibilities
• Supervises four Communications Assistants.
•
Places copy in publications of approximately 5 pages or longer, which are bound or
require special design and layout, following design specifications.
•
Designs publications, templates and other printed material.
•
Assists in designing mast heads.
•
Converts information to an electronic format and transfers templates to the web site for
electronic delivery.
•
Maintains files, electronic and/or hard copy of publications.
•
Scans in photographs and art for use in publications.
•
Places photographs and art in publications.
•
Edits and proofreads material for publications.
•
Works as a member of the publications team.
•
Keeps records of the flow of publications.
•
Works with the print media center to assure the production and quality of printed
material.
•
Meets publication deadlines.
•
Maintains working knowledge of the various desktop publishing hardware and software
necessary to the job.
•
Receives work for the communications publications.
•
Confers with authors about new jobs being submitted for publications; takes information
on the phone regarding publications and other print material.
Relationships
•
Works under the supervision of the Director of Communications and Marketing.
•
Works closely with Communications specialists responsible for publication layout and
design.
•
Establishes and maintains effective working relationships with superiors and associates.
Qualifications
Education and Experience
•
High school graduate (Equivalency certificate accepted).
•
Three years of Extension communications assistant experience.
Knowledge, Skills and
Abilities
•
Ability to use computer hardware and software in desktop publishing.
•
Ability to apply basic AP style in writing and editing.
•
Ability to assist staff with written communications.
•
Ability to maintain confidentiality of information.
•
Ability to make sound judgments, be discreet and assume responsibility.
•
Strong command of grammar usage in written form.
•
Ability to make recommended scores on employment testing conducted for secretarial
positions within the Cooperative Extension Service.
•
Ability to juggle multiple tasks and work with a variety of personalities in order to
meet multiple project deadlines.
Approval
David E. Foster
Associate Vice President for Agriculture - Extension
May 7, 1999
The Arkansas Cooperative Extension Service is an Equal Opportunity Employer. All
candidates will be considered without regard to race, color, national origin, religion,
gender, age, disability, marital or veteran status, or any other legally protected status.
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