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Personnel
Position Descriptions
Campus Postmaster
Policy Number: C.E.S.P. 12-56
Date Revised: 5-15-2001
Supersedes:
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Nature and Purpose
The Campus Postmaster is a staff member of the
Cooperative Extension Service, University of Arkansas.
The Campus Postmaster is responsible for the shipping
and mailing of all information sent from the state office of the
Cooperative Extension Service and maintaining an effective centralized
postal center.
Major Duties and Responsibilities
• Supervises a staff of two part-time positions and volunteers from other
departments in the daily processing of mail.
• Responsible for developing procedures and policy recommendations
for the shipping and mailing of items within the state office complex.
• Maintains security of postage stamps, meters and other inventory
assigned to the postal center.
• Maintains departmental cost accounting for all items shipped or
mailed from the postal center.
• Operates all pieces of equipment within the postal center and
provides training for the part-time employees who work in the center.
• Prepares monthly postage/shipping usage reports by department and
sends to the business office for posting to individual accounts.
• Counsels with department secretaries and counties regarding the
most cost-efficient method of postage and shipping.
• Handles all returned mail to the organization and forwards to the
appropriate department.
• Utilizes addressing equipment to help individual departments and
all counties maintain up-to-date mailing lists.
• Serves as the agency contact with the U.S. Postal Service, United
Parcel Service, Federal Express and other carriers for the organization.
• Maintains a working knowledge of the Federal Penalty Mail System
and applies all policy and procedures within the postal center.
• Coordinates all delivery and processing for mail functions to
departments throughout the organization.
• Maintains the bi-weekly dispatch to county and off-campus offices.
• Processes mail daily and prepares for pickup by postal service, U.P.S. or truck delivery.
• Keeps up to date on all postage and shipping regulations, cost
changes and rules of operation.
Relationships
• Works under the supervision of the Associate to the Director of the Physical
Plant.
• Establishes and maintains an effective working relationship with
all department secretaries and supervisors.
• Establishes and maintains an effective working relationship with
the U. S. Postal Service and other carriers.
Qualifications
Education and Experience
• High school diploma.
• Three years of experience in postal operations including one
year in a supervisory capacity.
Knowledge, Skills, and Abilities
• Knowledge of U.S. Postal rules and regulations.
• Knowledge of supervisory principles and techniques.
• Knowledge of basic record keeping procedures.
• Ability to sort and post mail.
• Ability to operate postal equipment.
• Ability to operate and understand computer equipment.
• Ability to maintain and prepare postal reports.
• Ability to plan, organize and prioritize work.
Approval
David E. Foster
Associate Vice President for Agriculture - Extension
May 7, 1999
The Arkansas Cooperative Extension Service is
an Equal Opportunity Employer. All candidates will be considered
without regard to race, color, national origin, religion, gender,
age, disability, marital or veteran status, or any other legally
protected status.
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