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Personnel
Position Descriptions
Associate for Administration
Policy Number: C.E.S.P. 12-61
Date Revised: 5-15-2001
Supersedes:
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Nature and Purpose
The Associate for Administration is a staff member of the Cooperative
Extension Service, University of Arkansas.
The Associate for Administration position is a complex and highly
responsible position involving the planning, performance, and
supervision of various administrative and office management functions in
the office of the Associate Vice President for Agriculture - Extension.
Major Duties and Responsibilities
• Maintains confidential records on budgets, civil rights and equal employment
opportunity compliance, personnel, and salary information.
• Plans appointment schedules and makes travel arrangements.
• Maintains files of correspondence, reports, and other materials;
files material by classification.
• Maintains knowledge of appropriate Extension policies, rules, and
procedures.
• Interprets and explains policies, programs, and services in
response to inquiries.
• Assists in the management and operation of the office, including
initiating and expediting routine projects.
• Answers letters and general correspondence frequently without
instruction or review.
• Utilizes document processing and electronic mail functions of
minicomputer.
• Processes incoming mail: reads and prioritizes; maintains pending
file of material requiring response; reroutes mail to other
administrative faculty.
• Assists staff and clientele in securing information.
• Performs other duties as assigned.
Relationships
• Works under the immediate supervision of the Associate Vice President for
Agriculture - Extension.
• Establishes and maintains effective working relationships with
superiors and associates, and favorably represents Extension in
contacts with the general public.
Qualifications
Education and Experience
• High school graduate (equivalency certificate accepted).
• Some college education preferred.
• One year of specialized training in the secretarial field.
• Five years of secretarial experience, preferably in a responsible
administrative position. Other job-related education and/or experience
may be substituted for all or part of the basic requirements upon
approval.
Knowledge, Skills, and Abilities
• Composite score of 60 on either the Word Perfect Basic or Intermediate
portion of Word Perfect 8.0 Evaluation and Speed Typing Evaluation.
• 75% on Language Skills Evaluation.
• Ability to exercise initiative, make sound judgments, be
discreet, and assume responsibility.
• Ability to maintain accurate records as appropriate and
maintain their confidentiality.
• Ability to plan, organize, and prioritize work.
• Ability to communicate effectively with superiors, associates,
and clientele.
Approval
David E. Foster
Associate Vice President for Agriculture - Extension
The Arkansas Cooperative Extension Service is
an Equal Opportunity Employer. All candidates will be considered
without regard to race, color, national origin, religion, gender,
age, disability, marital or veteran status, or any other legally
protected status.
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