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Personnel
Position Descriptions
Administrative Assistant I (Grade 15)
Policy Number: C.E.S.P. 12-52
Date Revised: 5-15-2001
Supersedes:
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Nature and Purpose
The Administrative Assistant I is a staff member of the Cooperative
Extension Service, University of Arkansas.
The Administrative Assistant I position is a complex and highly
responsible position involving the planning and performance of various
administrative functions in the office of the Associate Vice President for
Agriculture - Extension.
Major Duties and Responsibilities
• Maintains confidential records on civil rights and equal employment
opportunity compliance and personnel.
• Plans appointment schedules and makes travel arrangements.
• Maintains files of correspondence, reports, and other materials;
files material by classification.
• Processes applications for county Extension agent positions,
analyzes transcripts, and prepares correspondence with applicants.
• Maintains knowledge of appropriate Extension policies, rules, and
procedures.
• Prepares materials for personnel screening committees; maintains
correspondence with candidates.
• Interprets and explains policies, programs, and services in
response to inquiries.
• Takes, transcribes, checks, and proofreads complex dictation.
• Answers letters and general correspondence frequently without
instruction or review.
• Utilizes document processing and electronic mail functions of
minicomputer.
• Processes incoming mail: reads and prioritizes; maintains pending
file of material requiring response; reroutes mail to other
administrative faculty.
• Assists staff and clientele in securing information.
• Performs other duties as assigned.
Relationship
Establishes and maintains effective working relationships with superiors and
associates, and favorably represents Extension in contacts with the general
public.
Qualifications
Education and Experience
• High school graduate (equivalency certificate accepted).
• One year of specialized training in the secretarial field. Five
years of secretarial experience, preferably with Cooperative Extension
Service.
• Other job-related education and/or experience may be substituted
for all or part of the basic requirements upon approval.
Knowledge, Skills, and Abilities
• Composite score of 60 on either the Word Perfect Basic or Intermediate
portion of the Word Perfect 8.0 Evaluation and Speed Typing Evaluation.
• Ability to attain 75% on Language Skills Evaluation.
• Ability to exercise initiative, make sound judgments, be
discreet, and assume responsibility.
• Ability to maintain accurate records as appropriate and
maintain their confidentiality.
• Ability to plan, organize, and prioritize work.
• Ability to operate standard office equipment.
Approval
David E. Foster
Associate Vice President for Agriculture - Extension
April 30, 1999
The Arkansas Cooperative Extension Service is an Equal
Opportunity Employer. All candidates will be considered without regard to
race, color, national origin, religion, gender, age, disability, marital or
veteran status, or any other legally protected status.
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