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Employee Benefits
Leave and Holidays
Sick Leave
Policy Number: C.E.S.P. 7-7
Date Revised: 6-9-2005
Supersedes: 11-30-2004 |
Summary: Establishes policies and procedures concerning
sick leave for all Extension employees.
Eligibility for leave is determined by the percentage of
time the employee is assigned to work. No sick leave is earned when leave
without pay totals 80 or more hours within a calendar month. Sick leave
must be earned before taken. Sick leave may be taken and reported in
increments of one-quarter hour. If an employee takes 3 or more consecutive
days of sick leave, the supervisor must notify the Benefits Manager who
will determine if Family Medical Leave is applicable. Upon return to
work after five or more consecutive days of sick leave, a classified
employee is required to furnish the supervisor a certificate from an
attending physician.
I. Regular Appointed Employees
• Sick leave is earned at the rate of 12 days per
calendar year. This translates to 96 hours per year or 8 hours per
month. Sick leave is cumulative up to a maximum of 960 hours (120 days).
If your employment is terminated, you are not entitled to be paid for
accrued sick leave. However, if you are laid off and within six months
again become an Extension employee, accrued sick leave may be restored.
• Faculty members participating in the Federal Civil
Service Retirement System may accumulate sick leave indefinitely.
II. Hourly Employees
Appointed hourly employees who work more than 1,000
hours per calendar year accrue sick leave in the same proportion as
the time worked. For example: Employees who work (50 percent) earn 6
days (48 hours) of sick leave per year or 4 hours per month.
III. Temporary Employees
Employees working, less than 1500 hours, are
considered temporary and will not earn sick leave.
IV. Use of Sick Leave
• Sick leave may be taken for the following:
Illness or injury of the
employee or an immediate family member which prevents the
employee from working and for medical, dental, or optical treatment.
Sick leave may also be granted employees due to
a death or serious illness of a member of the employee's immediate
family. Immediate family is defined as husband, wife, child, parent,
brother, sister, mother - in - law, father - in - law, brother - in
- law, sister - in - law, son - in - law, daughter - in - law,
grandparents, grandchildren, or any individual acting as parent or
guardian of an employee.
• Sick leave is granted on the basis of workdays and not
calendar days. Non - workdays, such as weekends and holidays falling
within a period of sick leave, are not charged as sick leave.
• Leave without pay is not available
at the employee's discretion. It is available through the
. In unusual medical emergencies, limited leave
without pay may be approved by the Associate Vice President for
Agriculture - Extension.
• Payroll charges absence due to
illness or disability in the following order except when used in
connection with maternity leave (See policy
C.E.S.P. 7 - 13):
- Earned Sick Leave
- Earned Annual Leave
- Leave Without Pay
• Restrictions for the Use of Sick Leave
- Sick leave may not be used as annual leave and to do so is
grounds for dismissal.
- Only the amount of sick leave necessary may be taken for
a doctor's appointment.
VI Requesting and Reporting Sick Leave Used
• Sick leave may be taken and reported in increments of
one-quarter hour.
• All Extension employees requesting sick leave should submit
form
E.B.E.N. - 327, Request for Leave in advance of leave taken.
This form is approved by the supervisor.
• All monthly payrolled employees and classified hourly
employees should report leave taken on Banner-Electronic
Approvals of Time Entry Form.
VII Lump Sum Payments Upon Retirement or Death
Effective July 1, 2005, classified employees who have accrued
a minimum of 50 days of sick leave will be compensated upon
retirement or in the event of death the payment will be made to
the beneficiary or estate (not to exceed $7,500). The amount of
compensation will vary depending upon the number of sick days
accrued. Compensation will be based on the employee’s daily
salary which will be determined by dividing the annual salary by
260.
|
Sick Leave Days |
Compensation |
|
50 – 59 |
50% of the number of sick days (rounded
to nearest day) times 50% of employee’s daily salary |
|
60 – 69 |
60% of the number of sick days (rounded
to nearest day) times 60% of employee’s daily salary |
|
70 – 79 |
70% of the number of sick days (rounded
to the nearest day) times 70% of employee’s daily salary |
|
80 or more days |
80% of the number of sick days (rounded
to the nearest day) times 80% of the employee’s daily salary |
Forms
E.B.E.N. - 327: Request for Leave
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