Civil Rights Compliance
Public Notification of Nondiscrimination
Policy Number: C.E.S.P. 2-4
Date Revised: 12-12-2006
Supersedes: 1-16-2004 |
Summary: Establishes policy concerning public
notification of nondiscrimination as required by the Extension Public
Notification Plan.
The public notification Plan includes the following requirements:
1. Advise minorities of program availability and requirements of
nondiscrimination.
This includes notifying minorities through promotional literature and
mass media, including minorities on mailing lists, and display of the
following printed statement of nondiscrimination on letterhead,
publications, and other printed material.
"The Arkansas Cooperative Extension Service offers its program to
all eligible persons regardless of race, color, national origin,
religion, gender, age, disability, marital or veteran status, or any
other legally protected status, and is an Affirmative Action/Equal Opportunity
Employer."
2. Prominent display of the nondiscrimination poster "And Justice for
All" in office locations, conference rooms, and at 4-H camps
operated by the Cooperative Extension Service.
(See .)
3. All informational materials released to the public will, as
appropriate, contain a statement that the program or activity will be
conducted on a nondiscriminatory basis.
The printed statement in paragraph 1 above is not sufficient to serve
as public notification of nondiscrimination in relation to a specific
activity. Material announcing a meeting or activity must contain a
statement that the particular meeting or activity is open to all
interested persons without regard to race, color, national origin,
religion, gender, age, disability, marital or veteran status, or any
other legally protected status. (The word "age" may be omitted from 4-H
materials since it is an age-specific program). This material must also
contain the following statement: "Persons with disabilities who require
alternative means for communication of program information (large print,
audiotapes, etc.) should notify the county Extension office (or other
appropriate office) as soon as possible prior to the activity."
Program announcements to a specific, racially identifiable audience
such as 4-H members, 4-H leaders,
E.H.C. members, E.H.C. officers or Extension planning
committee members are not required to contain the statement of
nondiscrimination because the individuals addressed are already enrolled
in an Extension program. Consequently, all members of the intended
audiences would receive the announcement.
Program announcements to a general audience such as "all youth" or
"all homemakers" or "all beef cattle producers" must contain the
statement. Likewise, program announcements to a subject-matter mailing
list must contain the statement because a mailing list might not contain
the names of everyone who would be interested in the meeting or
activity.
4. Inform minorities of new programs and program changes by mailing
information to "grass roots" organizations.
This requirement is often confused with the requirement of annual
notification of nondiscrimination sent to certain organizations and
groups. (See). "Grass roots" organizations would not receive
the annual notification letter unless the Extension Service is also
working with the organization in one or more of the program areas.
"Grass root" organizations are to be notified of new programs and
program changes on an "as needed" basis, which might be several times a
year or less than once a year.
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