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Policy Updates
Summary:
Changes in Policies are listed with the most recently
changed Policy first.
MAJOR CHANGES are policy changes or procedural changes.
MINOR CHANGES are typographical or word changes.
2007
| 2008
2009
November
|
C.E.S.P. 7-20: Employee Benefits:
Leave and Holidays |
|
MINOR |
October 30, 2009 |
| Policy |
C.E.SP.
7-20 |
| Summary |
Removed:
From Observed Holidays:
Day following Christmas Day (Declared by Governor for 2008) |
October
|
C.E.S.P. 1-71: Personnel:
Annual Performance Evaluation:
Associate Directors, Assistant Directors, District Administrators, Support
Services Director |
|
MINOR |
October 9, 2009 |
| Policy |
C.E.SP.
1-71 |
| Summary |
Changed:
An employee who disagrees with the overall performance rating has a right to
appeal that rating through the Extension grievance process. Both informal and
formal grievance procedures are available. See
C.E.S.P. 2-14, Grievance Procedure, in the
Extension Policy Guide.
To:
An employee who disagrees with the overall performance rating has a right to
appeal that rating through
PMGS-08-1.6, University of Arkansas Division of Agriculture
Non-Classified Performance Evaluation Appeals Procedure. |
|
C.E.S.P. 1-70: Personnel:
Annual Performance Evaluation: Extension Project/Program Support Professionals |
|
MINOR |
October 9, 2009 |
| Policy |
C.E.SP.
1-70 |
| Summary |
Changed:
An employee who disagrees with the overall performance rating has a right to
appeal that rating through the Extension grievance process. Both informal
and formal grievance procedures are available. See CESP 2-14, Grievance
Procedure, in the Extension Policy Guide.
To:
An employee who disagrees with the overall performance rating has a right to
appeal that rating through
PMGS-08-1.6, University of Arkansas Division of Agriculture
Non-Classified Performance Evaluation Appeals Procedure. |
|
C.E.S.P. 2-14: Civil Rights Compliance:
Sexual Harassment |
|
MINOR |
October 9, 2009 |
| Policy |
C.E.SP. 2-14 |
| Summary |
Deleted in Section 5: Procedure:
• File a grievance under existing grievance procedures. (See .) Instead, the E.E.O Complaint procedures in
C.E.S.P. 2-8
apply in sexual harassment situations. |
|
C.E.S.P. 6-1: System Management: Travel Regulations |
|
MAJOR |
October 9, 2009 |
| Policy |
C.E.SP. 6-1 |
| Summary |
Updated rates for Lodging, dinner, lunch, breakfast in compliance with U.S.
General Services Administration new Domestic Perdiem Rates for Arkansas - FY
10 |
|
C.E.S.P. 2-14 Grievance Procedure |
|
DELETED |
October 5, 2009 |
| Policy |
C.E.SP. 2-14 |
| Summary |
Deleted |
|
C.E.S.P. 2-15: E.E.O. Counselors |
|
MINOR |
October 5, 2009 |
| Policy |
C.E.S.P. 2-15 |
| Summary |
Deleted Phil Tacker from E.E.O. poster. He retired. |
September
|
C.E.S.P. 6-3: System Management: Out-of-State Trips |
|
MINOR |
September 17, 2009 |
| Policy |
C.E.S.P. 6-3 |
| Summary |
Added to Section II a link to
C.E.S.P. 6-1 |
|
C.E.S.P. 6-1: System Management: Travel Regulations |
|
MINOR |
September 17, 2009 |
| Policy |
C.E.S.P. 6-1 |
| Summary |
Added to section V. Types of Out-of-County, Out-of-Area and Out-of-State Travel
section: "Direct Funds and organization salary savings funds (OSSDP) MAY BE
USED..." Added link to
C.E.S.P.
6-3: Out-of-State Trips Policy |
August
|
C.E.S.P. 12-3: Personnel:
Performance Policies: Temporary Position Pay Rates |
|
MAJOR |
August 20, 2009 |
| Policy |
C.E.S.P.
12-3 |
| Summary |
All temporary position rates remain as in FY2009 except
those increased to $7.25/hour for compliance with the new federal minimum
wage. |
|
C.E.S.P. 4-19: System Management:
Office Management:
Computer and Network Use |
|
MINOR |
August 20, 2009 |
| Policy |
C.E.S.P.
4-19 |
| Summary |
Changed: "Recreational
use of computers and network resources should be limited to times outside
regular working hours and may not in any way consume Extension resources or
interfere with normal operations."
To:
"Incidental and occasional personal use of computers and network resources
is permitted by Cooperative Extension but may not in any way consume
Extension resources or interfere with normal operations. Company electronic
resources exist for business purposes; therefore, all content contained
therein belongs to the organization and is accessible at any time by the
organization. In the event of termination, an employee’s access to his/her
computer, network, and e-mail accounts and any personal material within
these accounts is immediately terminated. " |
|
C.E.S.P. 4-25: System Management:
Office Management:
Management of E-mail |
|
MINOR |
August 20, 2009 |
| Policy |
C.E.S.P.
4-25 |
| Summary |
Added to Section II: Personal Use of E-mail:
"Incidental and occasional personal use of e-mail is permitted by
Cooperative Extension; however, in the event of termination, an employee’s
access to his/her e-mail account and any personal material within the e-mail
account is immediately terminated." |
August
|
C.E.S.P. 3:21: Program Management:
Youth Protection Program |
|
MINOR |
August 25, 2009 |
| Policy |
C.E.S.P. 3-21 |
| Summary |
Deleted links to:
Replaced them with:
M.I.S.C. - 120:
UA Division of Agriculture Cooperative Extension
Service Code of Conduct and Volunteer Agreement |
July
|
C.E.S.P. 3:36: System Management: Office Management:
Freedom of Information |
|
REMOVED |
July 28, 2009 |
| Policy |
C.E.S.P.
3-36 |
| Summary |
Removed |
|
C.E.S.P. 1:15: Terminations and Other Separations
from Employment |
|
MINOR |
July 21, 2009 |
| Policy |
C.E.S.P.
1-15 |
| Summary |
Added to paragraph "Acceptance of Resignation:" "For
resignation of non-classified employees..."
|
June
|
C.E.S.P. 12-65: Personnel:
Position Descriptions:
Associate Vice President for Agriculture - Extension - Director,
Cooperative Extension Service |
|
MINOR |
June 12, 2009 |
| Policy |
C.E.S.P.
1-65 |
| Summary |
Added to Major Duties and Responsibilities:
Also coordinates the work of the Cooperative Extension Service with that
of the Dale Bumpers College of Agricultural, Food and Life Sciences
through the Associate Vice President for Agriculture-Academic Programs
(AVPA-AP).
|
May
|
C.E.S.P. 1-32: Personnel:
Employment Policies:
County Extension Agents and Interns - Compensation |
|
MINOR |
May 14, 2009 |
| Policy |
C.E.S.P.
1-32 |
| Summary |
Entry Level Agents - Inexperienced, entry-level
agents enter the system at the rank of Agent I. The beginning salary is
$30,000 (formerly $27,000)
for a Bachelor's degree and $38,000 (formerly
$35,000) for a Master's degree.
|
April
|
C.E.S.P. 1-62: Personnel: Hiring Policies |
|
MAJOR |
April 21, 2009 |
| Policy |
C.E.S.P.
1-62 |
| Summary |
-Changed the order that the links
appear in the section so they are in a more logical sequence. -Added
instructions to direct newly-hired non-U.S. citizens to payroll to verify
tax status.
-Added language to explain procedures for verification of
employment eligibility using E-Verify.
-Removed links to certain new hire documents which are currently
being sent out in the benefits packet to new employees. |
|
C.E.S.P. 4-21:
Multi-Party Telephone Conferences - State Office Only |
|
MINOR |
April 2, 2009 |
| Policy |
C.E.S.P. 4-21 |
| Summary |
Deleted because these are outdated instructions, not policy |
|
C.E.S.P. 11-2: Telecommunications - Division of Agriculture Compressed Video Sites |
|
MINOR |
April 2, 2009 |
| Policy |
C.E.S.P. 11-2 |
| Summary |
Deleted because this is a list of locations, not policy |
|
C.E.S.P. 11-12: Telecommunications - Scheduling Audio Conferences |
|
MINOR |
April 2, 2009 |
| Policy |
C.E.S.P. 11-12 |
| Summary |
Deleted because these are outdated instructions, not policy |
|
C.E.S.P. 4-22: Program Management -
Inward W.A.T.S. Line |
|
MAJOR |
April 2, 2009 |
| Policy |
C.E.S.P. 4-22 |
| Summary |
Deleted "...or the Fayetteville and Pine Bluff campuses from
any location." |
|
C.E.S.P. 7-4: Annual Leave - Extension Personnel |
|
MINOR |
April 2, 2009 |
| Policy |
C.E.S.P. 7-4 |
| Summary |
Changed title to Annual Leave & Annual Leave Used for Study
- Extension Personnel |
March
|
C.E.S.P. 10-8: Requesting Visual Aids |
|
DELETED |
March 5, 2009 |
| Policy |
C.E.S.P. 10-8 |
| Summary |
Loaning visual aid equipment has been discontinued. |
|
C.E.S.P. 10-4: Film Processing |
|
DELETED |
March 5, 2009 |
| Policy |
C.E.S.P. 10-4 |
| Summary |
Counties no longer use film cameras. |
|
C.E.S.P. 7-11: Employee Benefits: Leave and
Holidays: Emergency Paid Leave |
|
MAJOR |
March 2, 2009 |
| Policy |
C.E.S.P. 7-11 |
| Summary |
This procedure was prompted by Governor's Executive Order
08-09, which remains in effect indefinitely to address residential property
damage in counties declared a disaster area by the Governor due to severe
weather. |
|
C.E.S.P. 7-4: Annual Leave |
|
MAJOR |
March 2, 2009 |
| Policy |
C.E.S.P. 7-4 |
| Summary |
Establishes policy concerning accrual and use of annual
leave by Extension employees. Added paragraph IV: Annual Leave as Leave
for Study |
|
C.E.S.P. 7-5: Annual Leave Used for Study |
|
DELETED |
March 2, 2009 |
| Policy |
C.E.S.P. 7-5 |
| Summary |
Information is incorporated in Policy C.E.S.P. 7-4: Annual
Leave |
|
C.E.S.P. 3-20: System Management: Payroll and Finance:
Monthly Certificate of Service and
Hourly Time Sheets |
|
MAJOR |
March 2, 2009 |
| Policy |
|
| Summary |
Instructions for completion of time sheets by all
classified, temporary, and WOWN employees. |
|
C.E.S.P. 9-4: Hourly Payroll. |
|
DELETED |
March 2, 2009 |
| Policy |
|
| Summary |
Policy Obsolete. The information is incorporated in policy
C.E.S.P. 3-20: Monthly Certificates of Servicer and Hourly Time Sheets |
|
C.E.S.P. 6-3: System Management: Travel: Out-of-State Trips |
|
MAJOR |
March 1, 2009 |
| Policy |
C.E.S.P.
6-3 |
| Summary |
Decreased mileage from $0.45 cents/mile to $0.42 cents/mile |
February
|
C.E.S.P. 5-4: System Management: Office Management:
Cash Receipting Procedures |
|
MINOR |
February 19, 2009 |
| Policy |
C.E.S.P.
5-4 |
| Summary |
Updated wording in paragraph B. Walk-In Customers (Cash,
Check or Money Order) |
|
C.E.S.P. 12-42: Personnel: Job Descriptions: Section
Leader |
|
DELETE |
February 19, 2009 |
| Policy |
C.E.S.P.
12-42 |
| Summary |
Deleted |
|
C.E.S.P. 12-13: Personnel: Job Descriptions:
Director of Staff and Leadership Development |
|
DELETE |
February 19, 2009 |
| Policy |
C.E.S.P.
12-13 |
| Summary |
Deleted |
|
C.E.S.P. 1-70: Extension Project/Program Support
Professionals. |
|
MINOR |
February 19, 2009 |
| Policy |
C.E.S.P.
1-70 |
| Summary |
Deleted Duplicate |
|
C.E.S.P. 1-62: Personnel:
Employee Promotion/Career Review
Guidelines for Appointment and Promotion of County Extension Agents
and Staff Chairs |
|
MINOR |
February 5, 2009 |
| Policy |
C.E.S.P.
1-62 |
| Summary |
Deleted from Distinguished Agent paragraph: "When an opening
is announced," |
|
Organizational Chart |
|
DELETED |
February 5, 2009 |
| Policy |
Organizational Chart |
| Summary |
Removed per Dr. Lyles |
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C.E.S.P. 8-30: Retirement Receptions and Gifts |
|
NEW |
February 2, 2009 |
| Policy |
C.E.S.P.
8-30 |
| Summary |
Establishes a policy for plaques, receptions, in lieu of a
reception and gifts for all Extension employees. |
January
|
CESP 7-4: Employee Benefits - Leave and Holidays: Annual Leave |
|
MINOR |
January 28, 2009 |
| Policy |
C.E.S.P. 7-4 |
| Summary |
Removed Reference to template FINANCE-201: Payroll Time
Sheet because it is no longer valid. |
|
C.E.S.P. 1-19: Personnel - Annual Performance Evaluation:
Classified Employees |
|
REMOVED |
January 13, 2009 |
| Policy |
C.E.S.P.
1-19 |
| Summary |
Removed because the first year of the new classified employee
performance evaluation cycle is completed. |
|
C.E.S.P. 1-67: Personnel -
Awards -
Cooperative Extension Service:
Employee of the Quarter |
|
MINOR |
January 13, 2009 |
| Policy |
C.E.S.P.
1-67 |
| Summary |
Updated: Dates to reflect due dates for 2009. |
|
C.E.S.P. 1-62: Personnel -
Employment Procedures:
Hiring Policies |
|
MINOR |
January 7, 2009 |
| Policy |
C.E.S.P.
1-62 |
| Summary |
Added:
Former State ServiceHiring supervisors should review applications for
former state service. Such service may affect both the salary offer and an
employee’s merit increase eligibility date. If an applicant with former
state service is going to be recommended for hire, the supervisor should
contact the Employment Manager for direction. |
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