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Policy Updates

Summary: Changes in Policies are listed with the most recently changed Policy first.

MAJOR CHANGES are policy changes or procedural changes.

MINOR CHANGES are typographical or word changes.

2007 | 2008

2009

November

C.E.S.P. 7-20: Employee Benefits: Leave and Holidays

MINOR

October 30, 2009
Policy C.E.SP. 7-20
Summary Removed:
From Observed Holidays: Day following Christmas Day (Declared by Governor for 2008)

October

C.E.S.P. 1-62: Personnel: Employment Procedures: Hiring Policies

MINOR

October 14, 2009
Policy C.E.SP. 1-62
Summary Added:
Starting salary worksheet:Uniform Pay for Experienced Program Associates and Program Technicians
Starting salary worksheet: Uniform Pay for Experienced Program Associates and Program Technicians 

C.E.S.P. 1-71: Personnel: Annual Performance Evaluation: Associate Directors, Assistant Directors, District Administrators, Support Services Director

MINOR

October 9, 2009
Policy C.E.SP. 1-71
Summary Changed:
An employee who disagrees with the overall performance rating has a right to appeal that rating through the Extension grievance process. Both informal and formal grievance procedures are available. See C.E.S.P. 2-14, Grievance Procedure, in the Extension Policy Guide.
To:
An employee who disagrees with the overall performance rating has a right to appeal that rating through PMGS-08-1.6, University of Arkansas Division of Agriculture Non-Classified Performance Evaluation Appeals Procedure. 

C.E.S.P. 1-70: Personnel: Annual Performance Evaluation: Extension Project/Program Support Professionals

MINOR

October 9, 2009
Policy C.E.SP. 1-70
Summary Changed:
An employee who disagrees with the overall performance rating has a right to appeal that rating through the Extension grievance process. Both informal and formal grievance procedures are available. See CESP 2-14, Grievance Procedure, in the Extension Policy Guide.
To:
An employee who disagrees with the overall performance rating has a right to appeal that rating through PMGS-08-1.6, University of Arkansas Division of Agriculture Non-Classified Performance Evaluation Appeals Procedure. 

C.E.S.P. 2-14: Civil Rights Compliance: Sexual Harassment

MINOR

October 9, 2009
Policy C.E.SP. 2-14
Summary Deleted in Section 5: Procedure:
•  File a grievance under existing grievance procedures. (See C.E.S.P. 2-14.) Instead, the E.E.O Complaint procedures in C.E.S.P. 2-8 apply in sexual harassment situations.

C.E.S.P. 6-1: System Management: Travel Regulations

MAJOR

October 9, 2009
Policy C.E.SP. 6-1
Summary Updated rates for Lodging, dinner, lunch, breakfast in compliance with U.S. General Services Administration new Domestic Perdiem Rates for Arkansas - FY 10

C.E.S.P. 2-14 Grievance Procedure

DELETED

October 5, 2009
Policy C.E.SP. 2-14
Summary Deleted

C.E.S.P. 2-15: E.E.O. Counselors

MINOR

October 5, 2009
Policy C.E.S.P. 2-15
Summary Deleted Phil Tacker from E.E.O. poster.  He retired.

September

C.E.S.P. 6-3: System Management: Out-of-State Trips

MINOR

September 17, 2009
Policy C.E.S.P. 6-3
Summary Added to Section II a link to C.E.S.P. 6-1

C.E.S.P. 6-1: System Management: Travel Regulations

MINOR

September 17, 2009
Policy C.E.S.P. 6-1
Summary Added to section V. Types of Out-of-County, Out-of-Area and Out-of-State Travel section: "Direct Funds and organization salary savings funds (OSSDP) MAY BE USED..."

Added link to C.E.S.P. 6-3: Out-of-State Trips Policy

 

August

C.E.S.P. 12-3: Personnel: Performance Policies: Temporary Position Pay Rates

MAJOR

August 20, 2009
Policy C.E.S.P. 12-3
Summary All temporary position rates remain as in FY2009 except those increased to $7.25/hour for compliance with the new federal minimum wage.

C.E.S.P. 4-19: System Management: Office Management: Computer and Network Use

MINOR

August 20, 2009
Policy C.E.S.P. 4-19
Summary Changed: "Recreational use of computers and network resources should be limited to times outside regular working hours and may not in any way consume Extension resources or interfere with normal operations."
To:
"Incidental and occasional personal use of computers and network resources is permitted by Cooperative Extension but may not in any way consume Extension resources or interfere with normal operations. Company electronic resources exist for business purposes; therefore, all content contained therein belongs to the organization and is accessible at any time by the organization. In the event of termination, an employee’s access to his/her computer, network, and e-mail accounts and any personal material within these accounts is immediately terminated. "

C.E.S.P. 4-25: System Management: Office Management: Management of E-mail

MINOR

August 20, 2009
Policy C.E.S.P. 4-25
Summary Added to Section II: Personal Use of E-mail:
"Incidental and occasional personal use of e-mail is permitted by Cooperative Extension; however, in the event of termination, an employee’s access to his/her e-mail account and any personal material within the e-mail account is immediately terminated."

August

C.E.S.P. 3:21: Program Management: Youth Protection Program

MINOR

August 25, 2009
Policy C.E.S.P. 3-21
Summary Deleted links to:
  • F.Y.4-H - 120: University of Arkansas Cooperative Extension Service 4-H Volunteer Agreement
     

  • F.Y.4-H - 121: Behavioral Guidelines for 4-H Volunteers working with  4-H Youth Development Programs in Arkansas  
Replaced them with:
M.I.S.C. - 120: UA Division of Agriculture Cooperative Extension Service Code of Conduct and Volunteer Agreement

July

C.E.S.P. 3:36: System Management: Office Management: Freedom of Information

REMOVED

July 28, 2009

Policy C.E.S.P. 3-36
Summary

Removed


C.E.S.P. 1:15: Terminations and Other Separations from Employment

MINOR

July 21, 2009

Policy C.E.S.P. 1-15
Summary

Added to paragraph "Acceptance of Resignation:" "For resignation of non-classified employees..."

June

C.E.S.P. 12-65: Personnel: Position Descriptions: Associate Vice President for Agriculture - Extension - Director, Cooperative Extension Service

MINOR

June 12, 2009

Policy C.E.S.P. 1-65
Summary

Added to Major Duties and Responsibilities:
Also coordinates the work of the Cooperative Extension Service with that of the Dale Bumpers College of Agricultural, Food and Life Sciences through the Associate Vice President for Agriculture-Academic Programs (AVPA-AP).

May

C.E.S.P. 1-32: Personnel: Employment Policies: County Extension Agents and Interns - Compensation

MINOR

May 14, 2009

Policy C.E.S.P. 1-32
Summary

Entry Level Agents - Inexperienced, entry-level agents enter the system at the rank of Agent I.  The beginning salary is $30,000 (formerly $27,000) for a Bachelor's degree and $38,000 (formerly $35,000) for a Master's degree.

April

C.E.S.P. 1-62: Personnel: Hiring Policies

MAJOR

April 21, 2009

Policy C.E.S.P. 1-62
Summary -Changed the order that the links appear in the section so they are in a more logical sequence.

-Added instructions to direct newly-hired non-U.S. citizens to payroll to verify tax status.

-Added language to explain procedures for verification of employment eligibility using E-Verify.

-Removed links to certain new hire documents which are currently being sent out in the benefits packet to new employees.


C.E.S.P. 4-21: Multi-Party Telephone Conferences - State Office Only

MINOR

April 2, 2009

Policy C.E.S.P. 4-21
Summary Deleted because these are outdated instructions, not policy

C.E.S.P. 11-2: Telecommunications - Division of Agriculture Compressed Video Sites

MINOR

April 2, 2009

Policy C.E.S.P. 11-2
Summary Deleted because this is a list of locations, not policy

C.E.S.P. 11-12: Telecommunications - Scheduling Audio Conferences

MINOR

April 2, 2009

Policy C.E.S.P. 11-12
Summary Deleted because these are outdated instructions, not policy

C.E.S.P. 4-22: Program Management - Inward W.A.T.S. Line

MAJOR

April 2, 2009

Policy C.E.S.P. 4-22
Summary Deleted "...or the Fayetteville and Pine Bluff campuses from any location."

C.E.S.P. 7-4: Annual Leave - Extension Personnel

MINOR

April 2, 2009

Policy C.E.S.P. 7-4
Summary Changed title to Annual Leave & Annual Leave Used for Study - Extension Personnel

March

C.E.S.P. 10-8: Requesting Visual Aids

DELETED

March 5, 2009

Policy C.E.S.P. 10-8
Summary Loaning visual aid equipment has been discontinued.

C.E.S.P. 10-4: Film Processing

DELETED

March 5, 2009

Policy C.E.S.P. 10-4
Summary Counties no longer use film cameras.

C.E.S.P. 7-11: Employee Benefits: Leave and Holidays: Emergency Paid Leave

MAJOR

March 2, 2009

Policy C.E.S.P. 7-11
Summary This procedure was prompted by Governor's Executive Order 08-09, which remains in effect indefinitely to address residential property damage in counties declared a disaster area by the Governor due to severe weather.

C.E.S.P. 7-4: Annual Leave

MAJOR

March 2, 2009

Policy C.E.S.P. 7-4
Summary Establishes policy concerning accrual and use of annual leave by Extension employees.

Added paragraph IV: Annual Leave as Leave for Study


C.E.S.P. 7-5: Annual Leave Used for Study

DELETED

March 2, 2009

Policy C.E.S.P. 7-5
Summary Information is incorporated in Policy C.E.S.P. 7-4: Annual Leave

C.E.S.P. 3-20: System Management: Payroll and Finance: Monthly Certificate of Service and Hourly Time Sheets

MAJOR

March 2, 2009

Policy  
Summary Instructions for completion of time sheets by all classified, temporary, and WOWN employees.

C.E.S.P. 9-4: Hourly Payroll.

DELETED

March 2, 2009

Policy  
Summary Policy Obsolete. The information is incorporated in policy C.E.S.P. 3-20: Monthly Certificates of Servicer and Hourly Time Sheets

C.E.S.P. 6-3: System Management: Travel: Out-of-State Trips

MAJOR

March 1, 2009

Policy C.E.S.P. 6-3
Summary Decreased mileage from $0.45 cents/mile to $0.42 cents/mile

February

C.E.S.P. 5-4: System Management: Office Management: Cash Receipting Procedures

MINOR

February 19, 2009

Policy C.E.S.P. 5-4
Summary Updated wording in paragraph B. Walk-In Customers (Cash, Check or Money Order)

C.E.S.P. 12-42: Personnel: Job Descriptions: Section Leader

DELETE

February 19, 2009

Policy C.E.S.P. 12-42
Summary Deleted

C.E.S.P. 12-13: Personnel: Job Descriptions: Director of Staff and Leadership Development

DELETE

February 19, 2009

Policy C.E.S.P. 12-13
Summary Deleted

C.E.S.P. 1-70: Extension Project/Program Support Professionals.

MINOR

February 19, 2009

Policy C.E.S.P. 1-70
Summary Deleted Duplicate

C.E.S.P. 1-62: Personnel: Employee Promotion/Career Review Guidelines for Appointment and Promotion of County Extension Agents and Staff Chairs

MINOR

February 5, 2009

Policy C.E.S.P. 1-62
Summary Deleted from Distinguished Agent paragraph: "When an opening is announced,"

Organizational Chart

DELETED

February 5, 2009

Policy Organizational Chart
Summary Removed per Dr. Lyles

C.E.S.P. 8-30: Retirement Receptions and Gifts

NEW

February 2, 2009

Policy C.E.S.P. 8-30
Summary Establishes a policy for plaques, receptions, in lieu of a reception and gifts for all Extension employees.

January

CESP 7-4: Employee Benefits - Leave and Holidays: Annual Leave

MINOR

January 28, 2009

Policy C.E.S.P. 7-4
Summary Removed Reference to template FINANCE-201: Payroll Time Sheet because it is no longer valid.

C.E.S.P. 1-19: Personnel - Annual Performance Evaluation: Classified Employees

REMOVED

January 13, 2009

Policy C.E.S.P. 1-19
Summary Removed because the first year of the new classified employee performance evaluation cycle is completed.

C.E.S.P. 1-67: Personnel - Awards - Cooperative Extension Service: Employee of the Quarter

MINOR

January 13, 2009

Policy C.E.S.P. 1-67
Summary Updated: Dates to reflect due dates for 2009.

C.E.S.P. 1-62: Personnel - Employment Procedures: Hiring Policies

MINOR

January 7, 2009

Policy C.E.S.P. 1-62
Summary Added:
Former State Service

Hiring supervisors should review applications for former state service.  Such service may affect both the salary offer and an employee’s merit increase eligibility date.  If an applicant with former state service is going to be recommended for hire, the supervisor should contact the Employment  Manager for direction.


 

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University of Arkansas
Division of Agriculture
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Last Date Modified 10/07/2009
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Cooperative Extension Service
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