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Cooperative Extension Service |
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Agricultural
Experiment Station |
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U of A Board Policies
Dale Bumpers College
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Summary: Establishes a policy for payment of travel expenses for non-Extension employees, guests, and persons invited to interview for county and state faculty positions. Non-Extension Employees and GuestsThis policy applies to persons invited to participate in Extension activities and other guests of the Cooperative Extension Service. When travel expenses are to be paid for a program resource person or guest for any type of Extension program or activity, approval must be obtained in advance of the travel. Form T.R.A.V.- 229, Request for Payment of Travel Expenses for Non-Extension Employees and Guests, should be submitted through the appropriate supervisor to the Associate Vice President for Agriculture - Extension. Attach a Request for Airline Reservation (T.R.A.V.- 231) to the T.R.A.V.- 229, if needed. The departmental Banner Org number and the Banner Fund number should be included. The approved request will be forwarded to Financial Services where it will be filed until the "Travel Account" is received. A copy of the approved request will be sent to the Extension employee submitting the request. Prospective EmployeesThis policy covers paying the travel expense of certain applicants selected for job interviews. When travel expenses are to be paid to a prospective employee, approval must be obtained in advance of the travel. A copy of Form T.R.A.V.- 229, "Request for Payment of Travel Expenses for Non-Extension Employees and Guests," should be submitted through the appropriate supervisor to the Associate Vice President for Agriculture - Extension. The Banner Org. number and the Banner Fund number should be typed in the "remarks" section. Expense ReimbursementExpenses will be reimbursed upon receipt in Financial Services of Form T.R.A.V.- 207, Travel form for a guest who is traveling from within the state. Actual expenses will be reimbursed upon receipt in Financial Services of Form T.R.A.V.- 212, Out-of-State Travel Form, if the guest is traveling from outside Arkansas. Rules regulating expense reimbursement will be the same as for employees and the expense account should be assembled in the same manner. Form T.R.A.V.- 229, "Request for Payment of Travel Expenses for Non-Extension Employees and Guests," should be stapled to the expense account. Guests who travel by plane will be reimbursed for plane fare and necessary taxi fares. Original receipts for these items must be included with the expense account. |
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University of Arkansas • Division of Agriculture |
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