U. of A. C.E.S. Policy Manual: C.E.S.P. 3-20: System Management Management: Payroll and Finance: Monthly Certificate of Service and Hourly Time Sheets

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Policy Number: C.E.S.P. 3-20
Date Revised: 3-2-2009
Supersedes: 5-3-2002

Summary: Establishes instructions for completion of time sheets by all classified, temporary, and WOWN employees.

Reporting Procedures

1.	Preparation – The Division time sheet should be prepared at the close of each pay period.
2.	Reporting Time- All employees covered under this policy must report actual hours worked and leave taken on the time sheet.
3.	Leave Codes - Use the following leave designations as appropriate:
	· (AL) – Annual Leave · (SL) – Sick Leave · (CEA) - Children's Educational Activity Leave · (CAT) - Catastrophic Leave · (COM) - Compensatory Time Earned · (FMLA) - Family/Medical Leave · (H) - Holiday · (IWL) - Inclement Weather Leave · (J) - Jury Duty/Court Leave · (LFS) - Leave for Study · (LWOP) - Leave Without Pay · (PM) - Paid Military Leave · (UPM) - Unpaid Military Leave
4.	Certification - When signing this time sheet, employees are certifying that all information accurately reflects time worked or leave reported.
5.	Review and Approval – The appropriate supervisor in each department or county office shall review and sign the employee’s time sheet.
6.	Retention – The time sheet must be retained in the department or county office for three years.

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System Management Payroll and Finance Time Sheets

System Management
Payroll and Finance
Time Sheets