System Management Payroll and Finance Hourly Payroll Policy Number: C.E.S.P. 9-4 Date Revised: 4-23-2001 Supersedes: 9-9-1999

Summary:  Establishes procedures for submission of payrolls for personnel employed on an hourly basis.

Procedures

Pay Periods:

Hourly employees are paid on a semi-monthly basis. Pay periods end on the 15th and the last day of the month.

Payrolls must be submitted on Form FINANCE - 201, Payroll Time Sheet.

Due Date: 

Before July 1 of each year, the business office issues a payroll schedule giving the dates that payrolls are due in the business office. This date is usually five or six days after the end of the pay period.

Payment:

Checks for the pay period ending on the 15th are usually issued on the 1st of the following month. Checks for the pay period ending on the last day of the month are usually issued on the 16th of the following month.

Preparation:

Location Orgn:

Enter the Banner org # indicating the department or location presently assigned.

Time Worked:

Enter the Banner org # indicating the department or location presently assigned

Compensation Earned:

Enter the number of hours approved for hours worked in overtime status.

Compensation Used:

Enter the number of compensatory hours granted for time off in lieu of cash payment for overtime.

Annual Leave:

Report only leave to be charged to earned annual leave.

Sick Leave:

Report only leave to be charged to earned sick leave.

Other Leave:

Designate other leave as follows:

• Jury or Witness Leave
• Leave without pay

Paid Holidays:

Enter number of hours to be paid if the employee is qualified to be paid for holidays.

Total:

Total each column and enter at the bottom of the right hand column.

Certification:

The form must be certified by the employee and the county Extension agent - staff chair or other appropriate supervisor. The persons signing the form certify that the time worked was in furtherance of the program(s) to which the employee is assigned.

Submission:

Send one copy to the business office in an envelope marked "Confidential." Other material (expense accounts, etc.) should not be included in this envelope.