U. of A. C.E.S. Policy Manual: C.E.S.P. 3-12: System Management Management: Office Management: Emergency Procedures for State Extension Office Complex

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System Management
Office Management
Emergency Procedures for State Extension Office Complex

Policy Number: C.E.S.P. 3-12
Date Revised: 1-8-2010
Supersedes: 4-23-2001

Quick Links: POLICE    FIRE    MEDICAL EMERGENCY    SEVERE WEATHER

                        UTILITY FAILURE    INCIDENT REPORT    COMMUNICATIONS

                                BOMB THREAT    MATERIAL SAFETY DATA SHEET

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POLICE

The UALR Police Department provides security for the campus 24 hours a day, 7 days a week.

569-3400 or any emergency phone on parking lot.

Always Report:

Any suspicious/criminal activity
Work place violence
Thefts of UA Division of Agriculture Cooperative Extension Service and/or personal property
Bomb threats
Harassing communications
Lost and/or found properties
After hours car trouble

Note: All Little Rock State Office telephones are programmed to call the UALR police by dialing “8-8-8.”

FIRE

In the event of FIRE or SMOKE in your work area, remember the acronym RACE.

RESCUE:

Help anyone in immediate danger from the fire.

ALARM:

Call Physical Plant at 671-2275 or 911.

Report: Building, floor and room
What’s burning, if Known

CONTAIN:

Close door to fire origin.
Send employees and visitors to the first floor via the stairs.

EXTINGUISH:

Get the fire extinguisher located by elevators.
Take extinguisher to fire and operate.

P Pull the metal pin.
A Aim the nozzle at the base of the fire.
S Squeeze the handle.
S Sweep the fire from a distance of 5 to 15 feet.

If evacuation becomes necessary, proceed to your department’s outside designated area. Supervisors do roll call.

MEDICAL EMERGENCY

Any UA Division of Agriculture Cooperative Extension Service employee finding an unconscious, partially conscious or possibly seriously injured person should initiate emergency response assistance.

Dial 911 paramedics and the UA Division of Agriculture Cooperative Extension Physical Plant at 671-2275 to respond to emergencies in the following buildings:
Little Rock State Office
Annex
“C” Building

For emergencies that occur outdoors, use emergency phones in parking lots or dial 911 number to obtain emergency assistance. Notify UA Division of Agriculture Cooperative Extension Service Administration at 671-2001.

SEVERE WEATHER

When a Tornado Warning Alarm sounds:

Employees shall report downstairs on first floor.
Close doors.
Direct employees and visitors away from windows to protected internal hallways.
When the “ALL CLEAR” is called, visitors and employees will return to normal.

Inclement Weather:

Information concerning the opening status will be posted at http://www.uaex.edu, in the Extension Announcement channel of http://spot.uaex.edu, and in the main menu recording at 501-671-2000. Updates concerning the status are also recorded at 501-257-8812. If no opening status is posted, regular business hours are in effect.

UTILITY FAILURE

For failures of any of the following utilities, call the Physical Plant at 671-2275

Electrical

Elevators

Fire Alarms

Natural Gas

Heating / Cooling

Water

Sewer

Additional Information / Actions

Electrical Failure: Ensure that all essential equipment is plugged into red emergency power outlets. If emergency power is not available, contact the Physical Plant immediately at 671-2275. Utilize flashlights for emergency lighting.

Elevators: If elevators are out of service, review fire and emergency evacuation plans.

Help Desk-Information Technology: If utility failure occurs or technology help is needed, contact the Call Center @ 671-2255 or 1-866-779-3375 or callcenter@uaex.edu.

INCIDENT REPORT

It is the duty of every UA Division of Agriculture Cooperative Extension Service employee to report in a timely and accurate manner any unsafe occurrence, accident, injury, chemical exposure or other possible safety hazard.

Safety Hazards
Contact Physical Plant at 671-2250.

Workplace Violence
Contact UALR Police at 569-3400 and notify supervisor.

Security Incidents
Contact UALR Police at 569-3400 and notify supervisor.

Division Vehicles Accidents
Contact Physical Plant at 671-2275.

COMMUNICATIONS

CRISIS COMMUNICATIONS TREE

Department Head:

(Name)		(Phone #)

Supervisor:

(Name)		(Phone #)

Co-workers:

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

(Name)		(Phone #)

BOMB THREAT

If you receive a bomb threat call, signal a co-worker to call the UALR Police at 569-3400.

Attempt to keep the caller on the line. Use the list below to record information.

CHECKLIST FOR RECEIVING BOMB THREAT

Time and date Reported:
How Reported:
Exact Words of Caller:

Questions to Ask:

1. When is bomb going to explode?

2. Where is the bomb right now?

3. What kind of bomb is it?

4. What does the bomb look like?

5. Why did you place the bomb?

6. Where are you calling from?

Description of Caller’s Voice:

Male_____Female_____

Young_____ Middle Age_____Old_____

Accent_____ Tone of Voice____________________

Background Noise____________________

Is voice familiar?_____

Who did it sound like?_______________________

Other Voice Characteristics:

Slow_____Rapid_____Normal_____Excited_____Loud____ Disguised____Broken____Sincere_____

Time Caller Hung Up:______________

Remarks: ____________________________________________________________

Name, Location, Telephone Number of Recipient:

_____________________________________________________________________

MATERIAL SAFETY DATA SHEET

A Material Safety Data Sheet (MSDS) is designed to provide both workers and emergency personnel with the proper procedures for handling or working with a particular substance.

Your workplace or chemical storage, laboratory, etc. should have a collection of MSDS that came with the hazardous chemicals you have ordered (don’t throw them away!).

Each applicable department should have MSDS’s available on file and near chemicals.

Know where the MSDS’s are filed.

Keep the MSDS’s up-to-date.

In case of chemical accident, please refer to MSDS and notify supervisor.

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University of Arkansas • Division of Agriculture
Cooperative Extension Service
2301 South University Avenue
Little Rock, Arkansas 72204 • USA
Phone (501) 671-2000 • Fax (501) 671-2209

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System Management Office Management Emergency Procedures for State Extension Office Complex

System Management
Office Management
Emergency Procedures for State Extension Office Complex